How to Provide Good Customer Service Over the Phone?

Being able to provide remote assistance can certainly have many financial advantages, but it can also be quite challenging.

Providing customer service over the phone can sometimes be an obstacle to forming a good relationship with the customer. 

However, there are a few things you can do to make your support as good as it would be in person, as we will see in this article.

Respect and empathy

Empathy and respect might seem trivial, but they can take any customer service representative a long way in communicating with a customer.

Often there is a tendency to think that those who deal with customer service need only recite the same phrases in an almost automatic form, almost like chatbots, but in reality – it is far from truth.

As a human being, a customer service employee must know how to empathize with the person on the other side of the handset and who needs help or support for any doubt or problem. 

Not only can that questions asked to the customer service employee frequently differ, but also the same question asked by two different users may have to be handled in two different ways.

For example, if you work as a caregiver for a company that sells electronic material, the assistance you will need to provide to an elderly person will most likely need different words and phrases than you could provide to a young boy. 

You will have to combine excellent expertise in the topic with a personal ability to dialogue and understand the user with whom you are interfacing. 

To this, you must add that you will have to do everything in a few minutes, therefore a calm, patient and respectful character will have to characterize you for the duration of the call.

Training and practice are crucial

In most cases, the companies themselves provide preparatory courses for the customer service employee. 

The importance of these courses should not be underestimated, both from the point of view of practical and technical content, and as regards the ability to communicate. 

In case you have doubts, or the company for which you have been selected does not offer suitable courses, you can find what is right for you online. 

Experienced and competent customer support staff offer courses that teaches how to best juggle in this area and you can find both video and written content to increase your communication skills through the phone.

Final tips

In conclusion, the experience will do the rest. To err is human and over time you will surely learn how to manage customer support on the phone in the best way. 

Nobody is born with full knowledge of customer service, and like any other job or profession, carrying it out for a certain period of time will allow you to become as expert and confident as possible in your role.

Always try to create a connection with the customer, making him feel that you understand his need and that you will do all you can to help him. 

Starting on the right foot and transmitting a positive impression will allow you to carry out an ever-increasing number of assistance calls.